Interfaith Community Services (ICS) is a 35-year-old non-profit 501(c)(3) organization that
provides services for seniors, adults with disabilities, and individuals facing financial crises in
the greater Tucson community. The mission of ICS is to help people in need achieve stable, healthy
and independent lives. Essential safety-net services include emergency financial assistance for
rent, utilities and other essential items; emergency food boxes and supplies for low-income
families and individuals; a resource center for employment assistance, financial literacy, and job
coaching; and transportation, caregiving services, and health advocacy for seniors and disabled
individuals. ICS is supported by 1,000 committed volunteers, 115 faith communities, and many
Description: The Accounting Assistant is primarily responsible for basic accounting functions and
assisting where needed.
Duties and Responsibilities Job Duties:
• Maintain Mobile Meals billing ledger and invoice recurring/delinquent accounts
• Prepare weekly deposit
• Prepare and process Regional Transit Authority (RTA) volunteer mileage reimbursement and
related grant billings
• Process donations daily includes entering donations in a donor database
• Prepare bank deposits and audit package
• Assist with monthly reporting, filing, data entry, and other basic accounting duties as
requested including but not limited to entering accounts payable, accounts receivable, credit card
• Attend monthly staff meetings
• Assist with fund-raising events
Minimum Knowledge and Skills Required:
• Minimum of two years of accounting/bookkeeping experience in a non-profit or small business
handling a wide range of responsibilities
• Must have excellent computer skills using QuickBooks, Excel, Word, and Outlook; experience
with using Bloomerang preferred
• Strong written and oral communication skills; have strong organization skills, attention to
detail, ability to multi-task, and flexibility to contribute to a team environment;
• Ability to work independently, meet deadlines, and have a proved aptitude for accuracy and
• Ability to work with people with widely varied ages, ethnic, and cultural backgrounds.
Reports to: Accounting Manager
Work Schedule: 20 hrs/wk – Monday through Friday (days worked can be negotiated), some
nights/weekends expected for fundraising events – possible full-time status in the future.
FLSA Status: Non-Exempt
Send resume, salary requirements and three professional references to firstname.lastname@example.org.
This position will remain open until filled; however, we will conduct first reviews of application
on January 5, 2020 with first interviews shortly after.
Job Posting for Accountant
The Accountant is responsible for the support of our organization’s financial, payroll and compliance functions. This position will report to and work closely with the Director of Finance.
- Manage accounts payable functions to include reconciliation and coding of invoices, coordination with vendors and colleagues, and weekly check run
- Bank liaison regarding stop payments and cleared checks
- Reconciliation and posting of credit card statements and their related receipt documentation
- Manage vendor information including W-9’s and preparing vendor 1099’s at year end
- Cash management of revenue received at schools
- Process and record deposits, revenue and accounts receivable
- Prepare billings for services and manage accounts receivable
- Manage and process the bi weekly payroll process along with any related expenditures and program administration (Arizona State Retirement System, HealthEquity)
- Maintain accounting related forms and facilitate appropriate use of these forms by staff
- Provide financial research, reports and information as requested
- Participate in the development, implementation and maintenance of financial policies and internal controls
- Ensure records systems are maintained in accordance with generally accepted accounting principles
- Perform other related duties as assigned or as necessary. Remains flexible and adaptable in work schedules and work assignments as defined by departmental and organizational needs
- Minimum of 5 years of accounting experience
- Experience in nonprofit or school accounting preferred
- Experience with Fund EZ or similar fund accounting systems
- Demonstrated success developing systems to manage operational and programmatic work
- Ability to communicate and collaborate effectively
- Ability to travel daily in the downtown vicinity via walking and/or driving
- Strong work ethic, excellent interpersonal skills, initiative and independence
- Must be able to obtain a Department of Public Safety finger print clearance card and provide information for a credit check
Job Type: Part time (32 hours per week)
Schedule: Monday through Thursday, 8:30am to 5pm
Salary: Hourly based on .8 FTE. Commensurate with experience
Benefits: Benefits eligible with competitive health and dental insurance, participation in the Arizona State Retirement System, life insurance, and access to voluntary additional benefits through AFLAC and 403(b) plans
Office Location: 650 N. 6th Ave., Tucson, AZ
Submit cover letter and resume via email to email@example.com. Review of applications will begin on October 1, 2019. Position will be open until filled.
Equal Employment Opportunity
CITY Center for Collaborative Learning provides equal employment opportunity for everyone regardless of ethnic group identification, race, national origin, age, religion, sex, sexual orientation, mental or physical disability that does not prohibit performance of essential job functions. Decisions relating to employment are based upon ability to perform the job, as well as dependability, reliability and competence once hired.
About CITY Center for Collaborative Learning
CITY Center for Collaborative Learning designs, implements, and advances innovations in teaching and learning that transform the lives of young people and their educators. The Tucson based nonprofit offers professional development and community engagement experiences for educators and education advocates, including school visits and workshops, while leading three small secondary schools that serve as demonstration sites. Visit us at http://cityccl.org.
Archaeology Southwest – Exploring and protecting the places of our past
Title: Director of Operations
Location: Tucson, Arizona
Salary Rate: $60,000
Application Deadline: Open until filled
Benefits: Paid Time Off (200 hours), health insurance, vision plan, optional dental plan (50% subsidized), 401k plan with 20% employer match, life insurance, short term and long term disability insurance.
For three decades, Archaeology Southwest has practiced a holistic, conservation-based approach to exploring and protecting the places of the past. We call this Preservation Archaeology. By exploring what makes a place special, sharing this knowledge in innovative ways, and enacting flexible site protection strategies, we foster meaningful connections to the past and respectfully safeguard its irreplaceable resources.
For more information, please visit www.archaeologysouthwest.org
Reporting to the President/CEO, the successful Director of Operations will be a hands-on and participative manager supporting the following areas: finance, business planning and budgeting, human resources, administration, and IT.
The Director of Operations is a critical member of the senior leadership team in strategic decision-making and operations as Archaeology Southwest continues to enhance its quality programming and build capacity.
Duties of the Position:
- Manage an operating budget of $2.5 million; monitor six investment accounts totaling $7.5 million; track and monitor 85+ project budgets and 20+ temporarily restricted funds.
- Prepare, analyze and present financial reports in an accurate and timely manner; clearly communicate monthly and annual financial statements; and oversee all financial, project/program, and grants accounting.
- Coordinate and lead the annual audit process, work with external auditors and the finance and audit committees of the Board of Directors, assess any changes necessary.
- Oversee and lead annual budgeting and planning process in conjunction with the President/CEO; administer and review all financial plans and budgets; monitor progress and changes and keep senior leadership team abreast of the organization’s financial status.
- Manage organizational cash flow and forecasting.
- Implement a robust contracts and grants management and financial management/reporting system; ensure that the contract and grant billing schedule is adhered to and that financial data and cash flow are steady and support operational requirements.
- Update and implement all necessary business policies and accounting practices; improve the financial policies and procedure manual if necessary.
- Effectively communicate and present critical financial matters to the Board of Directors.
Human Resources, Technology, and Administration
- Further develop Archaeology Southwest’s human resources and administration, enhancing professional development, compensation and benefits analysis, performance evaluation, training, and recruiting.
- Manage a comprehensive training program to educate employees regarding staff tools, policies, and procedures.
- Work closely and transparently with all external partners including third-party vendors and consultants.
- Manage Archaeology Southwest’s external IT service provider to assure all IT systems are meeting the organization’s planning, tracking, reporting, and program needs
- Oversee administrative functions as well as facilities to ensure efficient and consistent operations.
- Minimum of a B.A.
- At least 7-10 years of overall professional experience; ideally 6+ years of broad financial and operations management experience in a non-profit organization.
- The ideal candidate has experience of final responsibility for the quality and content of all financial data, reporting, and audit coordination for either a division or a significant program area, and has preferably overseen a human resources function previously
- Ability to translate financial concepts to – and to effectively collaborate with – programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
- A track record in grants management
- Technology savvy with experience selecting and overseeing software installations and managing relationships with vendors; knowledge of accounting and reporting software
- A successful track record in setting priorities; keen analytic, organization, and problem-solving skills which support and enable sound decision-making
- Excellent communication and relationship-building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- Flexible and a self-starter; able to multi-task while also being willing to “roll up the sleeves” and get tasks done.
- Personal qualities of integrity, credibility, and dedication to the mission of Archaeology Southwest.
Supervises: 1 Office Manager/Bookkeeper
Submit cover letter and resume to:
Linda Pierce, Deputy Director
300 N. Ash Alley
Tucson, AZ 85701
The Mini Time Machine Museum of Miniatures
Currently Hiring For:
The Mini Time Machine Museum of Miniatures is a 501(c)3 non-profit organization with annual revenues greater than $950,000 and is located at 4455 E. Camp Lowell Drive, Tucson, AZ, 85712. We are looking for a Finance Manager. The person selected will have responsibility for all aspects of accounting, financial reporting, audit and budget preparation, human resources, financial data capture and analysis, and payroll. This is a single-person department with no employee directly reporting to this position.
- Associates degree in accounting or finance with at least six accounting courses
- 6 years accounting experience in a non-profit organization using fund accounting
- Experience in Accounts Payable, Payroll, Budget, and Financial Statement preparation
- Bachelor’s degree in accounting or in a business-related field with at least seven accounting courses
- 10 years accounting experience in a non-profit organization using fund accounting
- Experience in Accounts Payable, Accounts Receivable, Budget preparation, Financial Statement preparation and Notes to the Financial Statements, Inventory, Payroll, and Human Resources
- Experience with databases and other standard financial software to create complex documents and materials requiring the interpretation and manipulation of data is preferred, with priority given to applicants with experience in using Data Arts, Fast Fund, Altru, and/or on-line payroll systems.
Salary – $50,000 – $60,000, depending on qualifications
Resumes will be accepted until November 30, 2019 with testing, interviews, and background checks to follow. Proof of degree and course work will be required at the interview. A preferable start date would be no later than January 4, 2020.
Please send a cover letter of interest and resume to Executive Director, Lisa Hastreiter-Lamb at firstname.lastname@example.org and reference “Finance Manager” in the subject line.
The Mini Time Machine Museum of Miniatures is an equal opportunity employer dedicated to a policy of non-discrimination in employment on any basis, including race, color, age, sex, sexual orientation, religion, disability, or national origin.