Community Job Postings

POSITION:           Chief Financial Officer (Phoenix Office)
REPORTS TO:    Chief Executive Officer
DATE:                      Open until filled

Position Overview and Responsibilities:

The Chief Financial Officer (CFO) for the Arizona Center for Disability (ACDL) is responsible for oversight of the financial affairs of the agency in accordance with sound financial principles and government regulations. This position makes recommendations on establishment of major economic objectives and policies. The CFO is responsible for performing complex work involving the creation and maintenance of financial records, protecting and maintaining the financial integrity of the organization and supervising office and personnel management. The CFO directs the development of the budgets, financial statements, completion of Federal Financial Reports (FFRs), payroll and all other finance-related duties; manages and coordinates assigned human resource functions at ACDL; and oversees office management. The CFO ensures that ACDL develops comprehensive financial policies and budgets and complies with all financial requirements, as well as ensuring the efficient operation of ACDL’s office administration and personnel services.

Essential Functions:

-Experience in a senior financial-management role, partnering with executive staff, resulting in the development and implementation of creative financial management strategies.
-Significant experience in or knowledge of nonprofit accounting, including sophisticated fund and grant accounting, compliance, and reporting.
-Deep knowledge and understanding of the Office of Management and Budget (OMB) Uniform Guidance.
-Manage accounting operations and ensure that all functions are completed in a timely manner.
-Manage day-to-day accounting functions, including payroll, accounts payable, accounts receivable, and cash management.
-Manage multiple federal, state and private grants, ensuring compliance with funding requirements as well as organizational policies and procedures.
-In coordination with the Chief Executive Officer, develop annual agency budget and monitor monthly performance against targets.
-Assist management and Board of Directors on their understanding of financial matters. Communicate with management on spending discrepancies
-Excellent organization and communication skills, as well as cultural competence and the ability to communicate effectively with people representing diverse interests, styles and backgrounds.
-Knowledge and experience in organizational effectiveness and operations management implementing best practices.
-Assist ACDL Board Treasurer, as needed, in developing financial information for board review.
-Manage and support the annual audit and tax return preparation.
-Maintain Accounting Policy and Procedure Manual, initiating updates as needed to improve agency’s systems and internal controls.
-Develop budgets for new grant applications.
-Oversee purchase, lease, and maintenance of equipment and contracts with major vendors, office supplies, and library materials.
-Manage employee time reporting and allocation of expenses among programs. Establish and maintain individual employee files.
-Establish agency bank accounts. Make deposits, withdrawals, transfers as required.
-Coordinate with the Chief Executive Officer the supervision of staff hiring, disciplinary action, or termination.
-Identify and recommend for adoption personnel policies and employee benefit programs (health insurance, long-term disability insurance, etc.).
-Coordinate unemployment and workers’ compensation issues. Excellent organization and communication.
-Commitment to the mission and vision of the Arizona Center for Disability Law.

    Education and Experience

-Bachelor’s degree in Finance, Business, Accounting or related field required MBA or MA in relevant field preferred; CPA Certified a plus.
-10 years of finance experience and 3+ years as an experienced leader and financial executive.
-Understanding of the relationship between finance and program functions. Experience with non-profit organizations and fund accounting.
-Experience with accounting software including but not limited to QuickBooks, Excel, and Adobe Acrobat.
-Experience handling confidential matters discreetly; flexibility with changing situations; and establish and maintain effective working relationships with employees, funding agency personnel, and the Board of Directors.
-Knowledge of personnel services including records, reporting requirements, fringe benefit programs, wage and hour regulations, workers’ and unemployment compensation requirements.
-Experience performing complex assignments, prioritizing multiple tasks, meeting deadlines, and working well under pressure.

    Disclaimer

The purpose of this position description is to serve as a general summary and overview of the major duties and responsibilities of the job. It is not intended to represent the entirety of the job nor is it intended to be all-inclusive. Management reserves the right to modify, or rescind this position description at any time, with or without prior notice.

The Center values diversity in the workplace. ACDL is an equal opportunity employer and values diversity, equity, and inclusion. Persons with disabilities are encouraged to apply. If you need a reasonable accommodation during the application process, please contact Michelle Thomas at mthomas@azdisabilitylaw.org.

Salary based on experience.

Send resume and cover letter to: J.J. Rico, Chief Executive Officer, Arizona Center for Disability Law, 177 N. Church Ave, Suite 800, Tucson, AZ 85701, jrico@azdisabilitylaw.org.

 


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ACCOUNTING ASSISTANT

Interfaith Community Services (ICS) is a 35-year-old non-profit 501(c)(3) organization that
provides services for seniors, adults with disabilities, and individuals facing financial crises in
the greater Tucson community. The mission of ICS is to help people in need achieve stable, healthy
and independent lives. Essential safety-net services include emergency financial assistance for
rent, utilities and other essential items; emergency food boxes and supplies for low-income
families and individuals; a resource center for employment assistance, financial literacy, and job
coaching; and transportation, caregiving services, and health advocacy for seniors and disabled
individuals. ICS is supported by 1,000 committed volunteers, 115 faith communities, and many
community partners.

Description: The Accounting Assistant is primarily responsible for basic accounting functions and
assisting where needed.

Duties and Responsibilities Job Duties:

• Maintain Mobile Meals billing ledger and invoice recurring/delinquent accounts
• Prepare weekly deposit
• Prepare and process Regional Transit Authority (RTA) volunteer mileage reimbursement and
related grant billings
• Process donations daily includes entering donations in a donor database
• Prepare bank deposits and audit package
• Assist with monthly reporting, filing, data entry, and other basic accounting duties as
requested including but not limited to entering accounts payable, accounts receivable, credit card
charges.
• Attend monthly staff meetings
• Assist with fund-raising events

Minimum Knowledge and Skills Required:

• Minimum of two years of accounting/bookkeeping experience in a non-profit or small business
handling a wide range of responsibilities
• Must have excellent computer skills using QuickBooks, Excel, Word, and Outlook; experience
with using Bloomerang preferred
• Strong written and oral communication skills; have strong organization skills, attention to
detail, ability to multi-task, and flexibility to contribute to a team environment;
• Ability to work independently, meet deadlines, and have a proved aptitude for accuracy and
detail;
• Ability to work with people with widely varied ages, ethnic, and cultural backgrounds.

Reports to: Accounting Manager

Work Schedule: 20 hrs/wk – Monday through Friday (days worked can be negotiated), some
nights/weekends expected for fundraising events – possible full-time status in the future.

FLSA Status: Non-Exempt

Send resume, salary requirements and three professional references to recruiting@icstucson.org.
This position will remain open until filled; however, we will conduct first reviews of application
on January 5, 2020 with first interviews shortly after. 

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ACCOUNTING ASSISTANT

Interfaith Community Services (ICS) is a 35-year-old non-profit 501(c)(3) organization that
provides services for seniors, adults with disabilities, and individuals facing financial crises in
the greater Tucson community. The mission of ICS is to help people in need achieve stable, healthy
and independent lives. Essential safety-net services include emergency financial assistance for
rent, utilities and other essential items; emergency food boxes and supplies for low-income
families and individuals; a resource center for employment assistance, financial literacy, and job
coaching; and transportation, caregiving services, and health advocacy for seniors and disabled
individuals. ICS is supported by 1,000 committed volunteers, 112 faith communities, and many
community partners.

Description: The Accounting Assistant is primarily responsible for recording all donations and
other basic accounting functions.

Duties and Responsibilities:

Donations and Donor Database Management:

• Process donations daily includes entering donations in a donor database
• Prepare bank deposits and audit package
• Prepare customized thank you letters.
• Update any subsidiary logs (event activity, faith community activity, etc)
• Oversee and ensure accuracy of donor database
• Prepare donor reports from donor database as needed

Mobile Meals

• Maintain Mobile Meals billing ledger and invoice recurring/delinquent accounts
• Prepare weekly deposit
• Track Mobile Meals covered by grants and prepare billing

Other Job Duties:

• Prepare and process Regional Transit Authority (RTA) volunteer mileage reimbursement and
related grant billings
• Process and maintain W-9 and TIN matching files database.
• Assist with monthly reporting, filing, data entry, and other basic accounting duties as
requested including but not limited to entering accounts payable, accounts receivable, credit card
charges.
• Provide assistance in preparation and mailing of acknowledgements and thank-you letters.
• Attend monthly staff meetings
• Assist with fund-raising events

Minimum Knowledge and Skills Required:

• Minimum of three years of accounting/bookkeeping experience in a non-profit or small business
handling a wide range of responsibilities
• Must have excellent computer skills using QuickBooks, Excel, Word, and Outlook; experience
with using Bloomerang preferred
• Strong written and oral communication skills; have strong organization skills, attention to detail,
ability to multi-task, and flexibility to contribute to a team environment;
• Ability to work independently, meet deadlines, and have a proved aptitude for accuracy and detail;
• Ability to work with people with widely varied ages, ethnic, and cultural backgrounds.

Reports to: Accounting Coordinator

Work Schedule: 40 hrs/wk – Monday through Friday, some nights/weekends expected for fundraising
events

FLSA Status: Non-Exempt

Send resume, salary requirements and three professional references to recruiting@icstucson.org.
This position will remain open until filled; however, we will conduct first reviews of application on
Jannuary 6, 2020 with first interviews shortly after.

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Job Posting for Accountant

Position Summary
The Accountant is responsible for the support of our organization’s financial, payroll and compliance functions. This position will report to and work closely with the Director of Finance.

Position Functions:
Financial Support

Qualifications

Position Details:

Job Type: Part time (32 hours per week)
Schedule: Monday through Thursday, 8:30am to 5pm
Salary: Hourly based on .8 FTE. Commensurate with experience
Benefits: Benefits eligible with competitive health and dental insurance, participation in the Arizona State Retirement System, life insurance, and access to voluntary additional benefits through AFLAC and 403(b) plans
Office Location: 650 N. 6th Ave., Tucson, AZ
Website: http://CITYccl.org/about/contact/employment/

Application Procedure:

Submit cover letter and resume via email to info@cityccl.org. Review of applications will begin on October 1, 2019. Position will be open until filled.

Equal Employment Opportunity

CITY Center for Collaborative Learning provides equal employment opportunity for everyone regardless of ethnic group identification, race, national origin, age, religion, sex, sexual orientation, mental or physical disability that does not prohibit performance of essential job functions. Decisions relating to employment are based upon ability to perform the job, as well as dependability, reliability and competence once hired.

About CITY Center for Collaborative Learning

CITY Center for Collaborative Learning designs, implements, and advances innovations in teaching and learning that transform the lives of young people and their educators. The Tucson based nonprofit offers professional development and community engagement experiences for educators and education advocates, including school visits and workshops, while leading three small secondary schools that serve as demonstration sites. Visit us at http://cityccl.org.

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Archaeology Southwest – Exploring and protecting the places of our past

JOB ANNOUNCEMENT
Title: Director of Operations
Location: Tucson, Arizona
Salary Rate:  $60,000
Classification: Exempt
Application Deadline: Open until filled
Benefits: Paid Time Off (200 hours), health insurance, vision plan, optional dental plan (50% subsidized), 401k plan with 20% employer match, life insurance, short term and long term disability insurance.

Archaeology Southwest:
For three decades, Archaeology Southwest has practiced a holistic, conservation-based approach to exploring and protecting the places of the past. We call this Preservation Archaeology. By exploring what makes a place special, sharing this knowledge in innovative ways, and enacting flexible site protection strategies, we foster meaningful connections to the past and respectfully safeguard its irreplaceable resources.

For more information, please visit www.archaeologysouthwest.org

Position Objectives:
Reporting to the President/CEO, the successful Director of Operations will be a hands-on and participative manager supporting  the following areas: finance, business planning and budgeting, human resources, administration, and IT.

The Director of Operations is a critical member of the senior leadership team in strategic decision-making and operations as Archaeology Southwest continues to enhance its quality programming and build capacity.

Duties of the Position:

Financial Management

Human Resources, Technology, and Administration

Qualifications:

Supervises: 1 Office Manager/Bookkeeper

Submit cover letter and resume to:

Linda Pierce, Deputy Director
Archaeology Southwest
300 N. Ash Alley
Tucson, AZ  85701
lpierce@archaeologysouthwest.org

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The Mini Time Machine Museum of Miniatures

Currently Hiring For:

Finance Manager

The Mini Time Machine Museum of Miniatures is a 501(c)3 non-profit organization with annual revenues greater than $950,000 and is located at 4455 E. Camp Lowell Drive, Tucson, AZ, 85712.  We are looking for a Finance Manager. The person selected will have responsibility for all aspects of accounting, financial reporting, audit and budget preparation, human resources, financial data capture and analysis, and payroll. This is a single-person department with no employee directly reporting to this position.

Minimum qualifications

  • Associates degree in accounting or finance with at least six accounting courses
  • 6 years accounting experience in a non-profit organization using fund accounting
  • Experience in Accounts Payable, Payroll, Budget, and Financial Statement preparation

Preferred qualifications

  • Bachelor’s degree in accounting or in a business-related field with at least seven accounting courses
  • 10 years accounting experience in a non-profit organization using fund accounting
  • Experience in Accounts Payable, Accounts Receivable, Budget preparation, Financial Statement preparation and Notes to the Financial Statements, Inventory, Payroll, and Human Resources
  • Experience with databases and other standard financial software to create complex documents and materials requiring the interpretation and manipulation of data is preferred, with priority given to applicants with experience in using Data Arts, Fast Fund, Altru, and/or on-line payroll systems.

Salary – $50,000 – $60,000, depending on qualifications

Resumes will be accepted until November 30, 2019 with testing, interviews, and background checks to follow. Proof of degree and course work will be required at the interview. A preferable start date would be no later than January 4, 2020.

To Apply

Please send a cover letter of interest and resume to Executive Director, Lisa Hastreiter-Lamb at lisahl@theminitimemachine.org and reference “Finance Manager” in the subject line. 

The Mini Time Machine Museum of Miniatures is an equal opportunity employer dedicated to a policy of non-discrimination in employment on any basis, including race, color, age, sex, sexual orientation, religion, disability, or national origin.