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Community Job Postings


 
AVIVA CHILDREN’S SERVICES

   FINANCE MANAGER

Reports to:                  Executive Director                                Department:     Administration

FLSA:                          Non-Exempt                                        Salary:            $13.00-$23.00

Work Hours:              Part-time, 20 hours per week, Monday through Friday, occasional evenings and weekends as needed.

Position Summary         Oversee the agency’s finance transactions.

Minimum Essential Qualifications

  Education/Training

  • High School Diploma (or GED) is required.
  • Bachelor’s degree in accounting, finance or other related field, or equivalent work experience in lieu of a degree.

  Experience

  • Three to five years’ experience in accounting/bookkeeping in a non-profit environment is preferred.

  Required Skills

  • Computer skills in accounting and spreadsheet software – Quick Books and Excel preferred, and other Microsoft Office programs (i.e., Word, Outlook).
  • Knowledge of generally accepted accounting principles.
  • Excellent knowledge of contract billing.
  • Strong written and verbal communication skills.
  • Strong organizational skills and attention to detail.
  • Ability to work independently and maintain strict confidence.

  Miscellaneous Requirements

  • Must be 21 years old or older in order to be covered by Aviva’s liability insurer.
  • No drug use or alcohol dependency; ability to pass a background check and drug screens (both initially upon employment, randomly as selected, and under reasonable suspicion).
  • Maintain a safe, reliable vehicle (for driving to the bank, accountant’s office, etc.), valid driver’s license and clean driving record (driver’s abstract is pulled twice per year). (People approved as medical marijuana users are deemed “unqualified drivers” and thus cannot perform one of the essential functions of this job.)

Essential Job Functions

  • Perform bookkeeping functions, including maintaining the general ledger, processing accounts receivable and accounts payable, making bank deposits and bank transfers, and processing petty cash.
  • Process monthly contract billing (includes preparing spreadsheets for State of Arizona, sign them, and submit no later than the 15th of each month). Track all payments received and reconcile to billings. Maintain contract records.
  • Maintain the accounting software.
  • Work closely with agency’s accountant in the preparation of monthly financial statements and bank reconciliations.
  • Review monthly financial statements and prepare any supporting documentation as needed.
  • Prepare all supporting documents and information for the annual audit and form 990, and work with auditors as needed.
  • Prepare the annual budget with the assistance of the Executive Director and staff.
  • Review all contracts and grants to ensure compliance.
  • Reconcile donations recorded in donor program to accounting records.
  • Review semi-monthly payroll and quarterly payroll tax reports.
  • Serve as back up payroll processor.
  • Assist in agency insurance coverage reviews and renewals.
  • Attend all Staff and Finance Committee meetings and other meetings as needed.
  • Review financial policies and internal controls annually and ensure the agency is in compliance.
  • Maintain policies and procedures to ensure that financial information and board records are secure and stored in compliance with current guidelines, and oversee their secure destruction.
  • Maintain procedures manual for position.
  • Perform other duties as required.

Physical & Mental Demands

While performing the responsibilities of the job, the employee is required to:

  • Effectively communicate in the English language.
  • Read, comprehend and interpret complex information.
  • Use hands and fingers to handle, grip, feel and type on a keyboard.
  • Sit and/or stand the majority of the work day.

Work Environment

While performing the duties of this job, the employee is occasionally exposed to office equipment and vehicles. The noise level in the work environment is usually quiet to moderate.

Acknowledgement

All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or clients.

This job description in no way implies directly or indirectly that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform other job-related duties requested by their supervisor.

Requirements are representative of minimum levels of knowledge, skills and/or abilities. To perform this job successfully, the employee must possess the abilities and aptitudes to perform each duty proficiently. Continued employment remains on an at-will basis.

This job description will be reviewed periodically as duties and responsibilities change with business necessity.

Cindy Somerville

HR Manager

 153 S. Plumer Ave. | Tucson, AZ 85719

Phone (520) 327-6779 ext 18 | Fax (520) 903-0430

http://avivatucson.org

 

 




Accountant

Monday through Friday 8:30 am to 5:00 pm Full-time & Benefits eligible

 

In this position you will:

  • Be responsible for the administration and management of all aspects of accounts payable, accounts receivable, and payroll
  • Act as contact for vendors and employees
  • Assist with monthly billing and month end processes

Emerge! Center Against Domestic Abuse provides domestic abuse crisis intervention and housing, prevention and education, and support and advocacy services to anyone experiencing domestic abuse. Emerge! is the largest domestic abuse shelter and provider of domestic abuse prevention and abuse programs in Southern Arizona.

We’re committed to making our community a safer place to live, work, and play.

RESPONSIBILITIES COMMON TO ALL AGENCY EMPLOYEES

  • Maintains confidentiality and trust for all employees, participants and visitors
  • Consistently displays culturally sensitive behavior and communication for all employees, participants and Seeks to expand knowledge base to increase cultural sensitivity
  • Seeks win/win solutions, values interdependence, shares a common sense of responsibility for the whole
  • Acts in a manner that presents the agency in a positive light, and furthers a positive image for the agency
  • Demonstrates a positive and respectful personal appearance. Contributes to a clean and orderly facility appearance
  • Demonstrates respect, courtesy and dignity for all
  • Responds in a timely manner in all aspects of communication
  • Maintains safe working environment for self, other employees, and visitors in accordance with applicable standards relevant to the position’s job duties
  • Displays adaptability and flexibility to encourage team, participant and agency health including: initiating improvements, demonstrating problem solving and creativity, demonstrating motivation for change and enhancement of the organization

ESSENTIAL  DUTIES

  • Ensure timely payment of bills
  • Review and analyze bills, researching any discrepancies and recommend payment
  • Prepare A/P checks on weekly basis and distribute as appropriate
  • Process biweekly payroll
  • Generate reports from databases as needed
  • Ensure that all payables are entered into accounting system
  • Review and process all reimbursement requests
  • Assist Director of Finance with various administrative tasks as needed
  • Responsible for employee training and ongoing maintenance of Time and Attendance and Self-Serve Payroll systems
  • Prepare and complete bank deposits daily
  • Assist Director of Finance in maintaining all financial records and the general ledger
  • Serve as vendor and employee contact for all A/P and payroll issues
  • Other duties as assigned

QUALIFICATIONS

  • Associate diploma in Accounting or related, Bachelor degree in Accounting preferred
  • 3 years progressively responsible experience in bookkeeping/accounting
    • or, any equivalent combination of experience and/or education
  • Working knowledge of current accounting, bookkeeping, and payroll procedures
  • Experience using financial reporting software – examples would be QuickBooks Pro, FundEZ, Peachtree,
  • Experience using payroll processing systems
  • Knowledge of principals, concepts and practices of non-profit organizations preferred
  • Bilingual (English/Spanish) preferred

REQUIRED SKILLS

  • Excellent computer skills including e-mail, calendars, document processing, spreadsheets and databases
  • Demonstrates skill for accuracy and thoroughness
  • Ability to monitor own work to ensure quality and apply feedback to improve performance
  • Ability to adapt to changes in the work environment, manages competing demands, and deal with frequent change, delays or unexpected events
  • Excellent Customer Service skills
  • Excellent written and oral communication
  • Excellent organizational skills and attention to detail
  • Ability to work well independently and be self-motivated

OTHER REQUIREMENTS

  • Appropriate fingerprint clearance through the Arizona Department of Public Safety
  • CPR/First Aid certification
  • Valid Arizona Driver License and proof of automobile insurance

(No action is needed to acquire fingerprint clearance or CPR/1st  Aid prior to possible employment and Emerge! will cover expenses upon employment.)

PHYSICAL DEMANDS

  • Must be able to sit or stand for long periods of time
  • Must be able to express or exchange ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately or quickly
  • Provide CPR/First Aid
  • Must be able to lift up to twenty-five pounds

Emerge! is an equal opportunity employer

Emerge! Center Against Domestic Abuse
2545 E Adams Street | Tucson, AZ 85716
520.795.8001 | Crisis Line: 888.428.0101
www.emergecenter.org


www.azdisabilitylaw.org

 

POSITION:  Communications and Outreach Manager (Tucson Office)
REPORTS TO:  Executive Director
DATE:  Open until filled

Position Objectives and Responsibilities:

The Communications and Outreach Manager will develop and implement effective branding and messaging to support ACDL’s goals and vision, to build greater awareness of ACDL’s legal and advocacy services, and reach Arizona’s diverse disability community. The Communications and Outreach Manager has some independent decision-making authority after consultation with ACDL management. This position makes recommendations to decision makers and implements communication and outreach strategies. A successful candidate will demonstrate competency and divide their time between the following duties and responsibilities:

Communications and Marketing

The Communications and Outreach Manager will work with ACDL staff, board, and advisors to develop and implement effective branding and messaging to support organizational goals and mission:

  • Manage and execute marketing, outreach and public speaking engagements in concert with ACDL’s mission and priorities;
  • Lead the design and implementation of an annual communication plan;
  • Oversee the development, production and distribution of print and electronic marketing materials, including working with legal and advocacy staff to create and edit videos, blog posts, educational materials, fact sheets, and donor appeals;
  • Regularly update ACDL website and social media account to increase engagement, support individual and systemic advocacy efforts, outreach, appeals and calls to action;
  • Work with staff to draft press releases and work with members of the media to secure positive coverage of ACDL’s legal and advocacy work and disability issues;
  • Expand library of videos and materials to incorporate into new content; and
  • Work with collaborating agencies for work on associated communication and marketing campaigns.

Advocacy and Engagement

The Communication and Outreach Manager will build awareness of ACDL’s legal and advocacy services and mobilize the disability community around key civil rights priorities, initiatives, and campaigns:

  • Works with the Executive Director, Legal Director, and legal and advocacy staff to develop and coordinate an advocacy outreach program to be carried out by staff, including metrics to measure the effectiveness of the program;
  • Work with Executive Director and legal and advocacy staff to help develop and execute plans for priority systemic legal and advocacy efforts;
  • Help engage diverse clients and groups in an effort to better represent the entire disability community in Arizona;
  • Support outreach components, including staffing public engagement events, drafting materials, and distributing multimedia materials.

Principal Interactions:  

  • Media contacts and vendors
  • Self-advocates and family members
  • Consumer groups
  • Other advocacy groups
  • ACDL management and staff
  • ACDL Board of Directors
  • ACDL volunteers

Education, Experience, and Skills:  

  • Bachelor’s Degree required or significant commensurate work experience (3+ years) in public relations, communications, marketing, journalism, development or related
  • Minimum of 3 years combined experience working with new and traditional media, social media, web content and design (WordPress), marketing, and public
  • Proficiency in Microsoft Publisher or similar
  • Experience in the nonprofit sector and an understanding of advocacy are helpful
  • Professional experience in areas such as media relations, website content development and maintenance, and working with issues affecting people with
  • Ability to generate consistent and high-level media exposure for issues, campaigns, and organizations in a competitive news
  • Demonstrated ability to work effectively in a team
  • Understanding of disability laws, services, and
  • Sensitivity to the concerns of persons with disabilities and persons from multi- ethnic communities, emphasizing self-determination and
  • Ability to synthesize complex information and communicate clearly and concisely both in writing and orally for the media and the general
  • Ability to provide administrative support, sometimes complex and high level, to staff as
  • Experience handling confidential matters discreetly; be flexible with changing situations; and establish and maintain effective working relationships with employees in various offices and programs, clients, and people outside the
  • Perform other duties as requested or

Disclaimer

The purpose of this position description is to serve as a general summary and overview of the major duties and responsibilities of the job. It is not intended to represent the entirety of the job nor is it intended to be all-inclusive. Management reserves the right to modify, or rescind this position description at any time, with or without prior notice.

The Center values diversity in the workplace. ACDL is an equal opportunity employer and values diversity, equity, and inclusion. Persons with disabilities are encouraged to apply. If you need a reasonable accommodation during the application process, please contact Lorraine Freyer at lfreyer@azdisabilitylaw.org.

Salary based on experience.

Send resume and cover letter to: J.J. Rico, Executive Director, Arizona Center for Disability Law, 177 N. Church Ave, Suite 800, Tucson, AZ 85701, center@azdisabilitylaw.org.


 

 

www.azdisabilitylaw.org

 

POSITION:  Program and Quality Assurance Manager (Phoenix Office)
REPORTS TO:  Executive Director  
DATE:  Open until filled

Position Purpose:

The Program and Quality Assurance Director (Director) is responsible for the internal operations and grant oversight of ACDL in collaboration with the Executive Director and ACDL Management Team. The Director enhances and coordinates ACDL’s internal processes for program planning and outcome measurement.

This is a major administrative position that will require demonstrated understanding and experience in federal, state and private grant management, organizational planning, employee supervision, and nonprofit governance. This position supports our grant application and reporting system. This work ensures that ACDL meets all deadlines for the annual Program Performance Reports (PPRs) for Federal funding sources, and other state and locally funded grants by compiling all data and preparing forms accurately.

Assists in writing grant applications and reports. This includes working with ACDL’s outside IT consultant on hardware and software needs and working with the Executive Director on information security.

Position Objectives and Responsibilities:   

  • Develops all data systems necessary to complete reports for grants and to track the Center’s Databases include Disability Advocacy Database (DAD), mailing lists, consumer satisfaction surveys, and outreach/training surveys. Generates any reports requested by staff and management using data from these databases.
  • Utilize DAD to create reports related to ACDL’s impact on advocacy, legal, and abuse/neglect programs and quality assurance
  • With the Legal Director and Abuse/Neglect Staff attorney, establish Abuse/Neglect program benchmarks and recommend improvements. Develop standards for reporting, accountability, and measuring Conduct Abuse/Neglect visits as necessary. Conducts other programmatic work as needed.
  • Prepares quarterly and annual reports showing the completion of all priorities and objectives for each fiscal year in order to prepare the PPRs at the end of the
  • Generates all data related to outreach, demographics, consumer satisfaction, types of calls, services provided, necessary to complete the applications.
  • Creates reports for staff and management showing all open and closed client service requests and work performed/time
  • Creates quarterly and annual reports for management based on Consumer Satisfaction Surveys and Outreach Training reports.
  • Coordinates with outside IT consultant for any computer-related problems including software and hardware issues. Assists with the installation of hardware and Checks weekly backup reports and changes backup tapes on server weekly. Supports IT systems security program and policies.
  • Provides training to staff on software and hardware, as
  • Performs any other related duties as

Education, Experience, and Skills:  

  • Bachelor’s Degree
  • Advanced training or degree in public/nonprofit administration
  • Minimum 5 years’ experience in public/nonprofit administration or management
  • Experience in legal administration preferred
  • Understanding of the role of advocacy for persons with disabilities in society
  • Excellent organizational and project management skills
  • Excellent written and verbal communication skills
  • Strong government grant reporting skills
  • Management and leadership skills
  • Ability to convey understanding, support and inspiration to fellow staff
  • Ability to work effectively and cooperatively within a team framework
  • Excellent conflict resolution skills
  • Ability to interrelate with people with disabilities and people of diverse ethnic and cultural backgrounds

Disclaimer

 The purpose of this position description is to serve as a general summary and overview of the major duties and responsibilities of the job. It is not intended to represent the entirety of the job nor is it intended to be all-inclusive. Management reserves the right to modify or rescind this position description at any time, with or without prior notice.

The Center values diversity in the workplace. ACDL is an equal opportunity employer and values diversity, equity, and inclusion. Persons with disabilities are encouraged to apply. If you need a reasonable accommodation during the application process, please contact Lorraine Freyer at lfreyer@azdisabilitylaw.org.

Salary based on experience.

Send resume and cover letter to: J.J. Rico, Executive Director, Arizona Center for Disability Law, 177 N. Church Ave, Suite 800, Tucson, AZ 85701, center@azdisabilitylaw.org.